Smarter Rotas.
Effortless Payroll.
100% UK Compliant.
RotaFriend unites shift planning, timesheets, and payroll in one beautiful, fast web app. Built for UK businesses that want accuracy, clarity, and compliance—without the chaos.
Loved by teams in retail, hospitality, healthcare & logistics.
Drop your RotaFriend dashboard screenshot here
Tip: swap the hero background with your dii.ltd image for full brand consistency.
Rota Planning
Build rotas in minutes. Drag & drop shifts, prevent overlaps, and match coverage to demand.
Timesheets & Clock‑in
Accurate records from mobile/desktop clock-ins with breaks, overtime and approvals.
Payroll & UK Compliance
PAYE, NI, pensions, student loans — clear deductions and HMRC‑ready reporting.
How It Works
A simple flow that keeps everyone aligned.
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1. Manager Login
Create your company, set pay periods, timezones, rounding and clock rules.
Tip: Align pay periods with your HMRC payroll cycles to reduce reconciliation issues.
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2. Add Staff
Invite by email or create users. Assign roles: Admin, Manager, Employee.
Employees get mobile access to see shifts, clock in/out and view payslips.
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3. Create Rotas
Click any calendar day to add shifts, assign people, roles and locations. Prevent overlaps.
Use recurring patterns for weekly templates. Adjust demand by hour or department.
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4. Clock‑in & Timesheets
Capture actual hours, breaks and overtime. Auto‑compare with planned shifts.
Approve, send back for fixes, or flag exceptions. Create a clean audit trail.
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5. Payroll
Gross pay, PAYE, NI, pension, student/postgrad loans. Export or integrate.
HMRC‑ready figures and reports. Keep FPS timings tight and compliant.
UK Compliance
- • Working Time Regulations: 48‑hour average, 11‑hour rest, paid leave tracking.
- • National Minimum & Living Wage: checks across all recorded hours.
- • Record‑keeping: digital logs for hours, pay, holidays and approvals.
Payroll Essentials
- • PAYE & NI: employee + employer contributions calculated correctly.
- • Pensions auto‑enrolment: minimum contributions, opt‑outs supported.
- • Student & Postgrad loans: threshold‑aware deductions.
Screenshots
Replace the placeholders with images from your company landing page and app.
Can I swap shifts?
Planned feature: manager‑approved swaps and marketplace visibility.
Is it mobile friendly?
Yes — employees can clock in/out and view rotas on phones.
Manage your workforce the smart way.
Launch RotaFriend and streamline rotas, timesheets and payroll today.