Prepare, lock, and approve a payroll run
Use approved time, statutory pay, and payroll settings to review the month, freeze the run, and share payslips confidently.
What should be ready before payroll
- Timesheets reviewed and approved.
- Contracts and tax details complete.
- Any statutory pay entries added.
- Relevant bonuses or taxable additions configured.
- Employee bank and identity details checked.
Recommended payroll sequence
- Open the payroll month and preview employee totals.
- Review outliers before freezing anything.
- Create the payroll run for the month.
- Inspect gross pay, tax, NI, pension, student loan, and employer cost totals.
- Lock the run once it reflects the intended payroll position.
- Approve the run after final review.
- Export the required files and publish payslips.
Screenshot placeholder: capture an approved payroll run with totals, export buttons, and a payslip link visible. Recommended image size: 1600 x 1000.
What to review carefully
- Unexpected gross pay spikes.
- Missing allowances or duplicated additions.
- Employees without complete tax data.
- Any reopened or manually adjusted records.
After approval
Once approved, use the exports required for your payroll or finance process and make payslips available to employees through self-service where appropriate.